Legal

Privacy Policy

Last updated: 3 July 2025

1. Who we are

Safety Solutions Group Ltd. ("we", "us", "our") is the data controller responsible for the personal data collected through this website and related services.

Data Controller

Safety Solutions Group Ltd.

Unit 2, Lyncon Court

Snugborough Business & Technology Park

Blanchardstown, Co. Dublin D15 NP49

Email: info@safetysolutions.ie

Tel: +353 (0)1 835 4084

2. What this policy covers

This policy explains what personal data we collect, why we collect it, how we use and protect it, and the rights you have in relation to it. It applies to:

  • Visitors who use the contact form on this website.
  • Individuals who submit a job application through our careers section.
  • Visitors whose usage data is collected automatically through cookies.

3. Data we collect and why

3.1 Contact form enquiries

When you submit an enquiry via our website contact form, we collect your name, email address, the service you are enquiring about, and your message.

Purpose: To respond to your enquiry and provide the information or service you have requested.

Legal basis: Legitimate interests (Article 6(1)(f) GDPR) — it is in our legitimate interest to respond to enquiries from prospective and existing clients.

3.2 Job applications

When you apply for a role through our careers section, we collect the information you provide in your application. This may include:

  • Personal details: full name, preferred name, email, phone numbers, home address.
  • Right-to-work status and work permit details (where applicable).
  • Education and qualifications.
  • Employment history including roles, responsibilities, and reason for leaving.
  • Skills, experience, and availability / notice period.
  • Reference details (names, contact information, and relationship to you).
  • Your CV / résumé (uploaded as a file).
  • Declaration that the information you have provided is true and complete.

Purpose: To assess your suitability for the role applied for and to manage our recruitment process.

Legal basis: Pre-contractual steps taken at your request (Article 6(1)(b) GDPR). Where you have given separate consent to be retained for future opportunities, we rely on consent (Article 6(1)(a) GDPR).

3.3 Website usage data (cookies)

When you visit our website, certain information may be collected automatically through cookies and similar technologies, such as your IP address, browser type, pages visited, and time spent on the site.

Purpose: To ensure the website functions correctly and to understand how visitors use it so we can improve it.

Legal basis: Consent (Article 6(1)(a) GDPR) for non-essential cookies; legitimate interests for strictly necessary cookies.

For full details on the cookies we use, please see our Cookie Policy.

4. How long we keep your data

CategoryRetention period
Contact form enquiryUp to 2 years from the date of your enquiry, or until the matter is resolved.
Job application (unsuccessful, no retention consent)Deleted promptly once your application is marked as unsuccessful.
Job application (with retention consent)Up to 12 months from the date of your application, to be considered for future suitable roles.
Job application (successful)Transferred to your employee record and retained in accordance with our employment data retention policy.
Website usage / cookiesAs described in our Cookie Policy.

After the applicable retention period, your data is securely deleted or anonymised.

5. Who we share your data with

We do not sell, rent, or trade your personal data to third parties. We may share your data in the following limited circumstances:

  • Service providers: We may use trusted third-party providers who process data on our behalf (e.g. website hosting, email delivery). These providers are bound by data processing agreements and may only use your data for the purposes we specify.
  • Legal obligation: We may disclose your data where required to do so by law, regulation, or court order, or to protect our legal rights.
  • Business transfers: In the event of a merger, acquisition, or sale of all or part of our business, personal data may be transferred as part of that transaction.

We do not transfer your personal data outside the European Economic Area (EEA) without appropriate safeguards in place.

6. How we protect your data

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. These include secure server infrastructure, access controls limiting who can view application data, and encryption of data in transit.

CV files and application data are stored on our servers and are accessible only to authorised members of our recruitment team.

7. Your rights

Under the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018, you have the following rights in relation to your personal data:

  • ->Right of access: You can request a copy of the personal data we hold about you.
  • ->Right to rectification: You can ask us to correct inaccurate or incomplete data.
  • ->Right to erasure: You can ask us to delete your personal data in certain circumstances ("right to be forgotten").
  • ->Right to restriction of processing: You can ask us to restrict how we use your data while a complaint is being resolved.
  • ->Right to data portability: You can request your data in a structured, machine-readable format for transfer to another controller.
  • ->Right to object: You can object to processing based on legitimate interests, including direct marketing.
  • ->Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, or if you have a question about how we handle your data, please contact us using the details in Section 9 below. We will respond within one month. We may need to verify your identity before processing your request.

8. Withdrawing consent

Where we process your personal data on the basis of consent — for example, where you have asked us to keep your job application on file for future opportunities — you have the right to withdraw that consent at any time. Withdrawing consent does not affect the lawfulness of any processing carried out before withdrawal.

To withdraw your consent, please contact us at info@safetysolutions.ie.

9. Contact us

If you have any questions about this privacy policy, wish to exercise your rights, or have a concern about how we handle your data, please contact us:

Data Controller

Safety Solutions Group Ltd.

Unit 2, Lyncon Court

Snugborough Business & Technology Park

Blanchardstown, Co. Dublin D15 NP49

Email: info@safetysolutions.ie

Tel: +353 (0)1 835 4084

If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission (DPC), the supervisory authority for data protection in Ireland:

Data Protection Commission

21 Fitzwilliam Square South, Dublin 2, D02 RD28

www.dataprotection.ie

10. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable law. We will post the updated policy on this page with a revised "last updated" date. Where changes are significant, we will take reasonable steps to bring them to your attention.